Windows from the Keyboard Tips, How to Save Outlook Attachments, July 15, 2020

Hello. This is Gerry Chevalier from the GTT Edmonton Chapter. This weekly blog provides tips that I find useful as a keyboard user of Windows. The information is for Windows10 and Office 365, although many tips still apply to older versions. The tips do not require a screen reader unless specifically noted. Thus, the tips apply whether you are a keyboard user or low vision mouse user. Here is this week’s tip.
Outlook – How to Save an Attached Document
If you receive an email with one or more attached documents and wish to save the documents, follow these steps:
• From the email message, press Shift+Tab to focus in the email attachments list.
• If there is more than one attachment, arrow left or right to select the document you wish to save. If you wish to save all the attachments press Control+A to select them all.
• Press Control+C to copy the selected attachment(s) to the clipboard.
• Use File Explorer to open the folder where you wish to save the attachment(s).
• Press Control+V to paste the attachment(s) to this folder.
Here’s a second way to save attached documents without using File Explorer.
• From the email message press Shift+Tab to focus in the email attachments list.
• If there is more than one attachment, arrow left or right to select the document you wish to save.
• Press the Applications key or Shift+F10 to open a context menu.
• Arrow down the menu and press Enter on the Save As menu item.
• This opens the Windows Save As dialogue so you can save the attachment.
Note that one of the items in the context menu is to save all attachments so it is not necessary to repeat the above steps for each attachment. If you use the Save All Attachments menu option, you will be placed in a dialogue to confirm and then a second dialogue to select the folder you wish to save all the attachments to.

2 thoughts on “Windows from the Keyboard Tips, How to Save Outlook Attachments, July 15, 2020

  1. Hi Gerry,

    There used to be a “save attachments“ option in outlook; but, I don’t believe that exist anymore. This method is much easier.

    Also, it is the reverse of the method I use for attaching files to email messages. So, it makes perfect sense!

    Thanks. We may speak during the Wednesday meeting later on today.

    Jim

    Dictated on to my SMART PHONE. Please ignore any typos.

    Liked by 1 person

    1. Hi Jim;
      Thanks for commenting. The option to save attachments still exists in Outlook. As mentioned in my blog post, you can find it on the Applications key context menu when you press Applications key while focused on the attached file. Also, from the email list you can focus on the message and then press Alt+F to open the Backstage View and there is an option in Backstage to save all attachments. We always have choices in Windows! Like you, I find the copy and paste quickest.
      Best, Gerry

      Liked by 1 person

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