Hello. This is Gerry Chevalier from the GTT Edmonton Chapter. This weekly blog provides tips that I find useful as a keyboard user of Windows. The information is for Windows10 and Office 365, although many tips still apply to older versions. The tips do not require a screen reader unless specifically noted. Thus, the tips apply whether you are a keyboard user or low vision mouse user. Here is this week’s tip.
Microsoft Word – Easy Way to add Headings
It is very useful to use Microsoft Stylized headings in your document for organization. Headings make the document more visually appealing, allow for creation of a table of contents, and allow screen readers to navigate from heading to heading when in document scan mode. Full access to the heading styles of Microsoft Word can be found under Styles on the Home tab of the ribbon. However, there are easy keyboard shortcuts to also mark headings.
- Type the text of your heading.
- While positioned on the heading text, press Alt+Control+1 to make that text a level 1 heading.
Press Alt+Control+2 to make the text a level 2 subheading.
- Press Alt+Control+3 to make the text a level 3 sub-subheading. Note that these shortcut keys only work for the first 3 levels of headings. If you need a level 4 or higher, you can press Control+Shift+S to open a drop down list of all the heading styles and select the one you want.
- If you make a mistake such as marking text as a heading level 2 and you meant it to be at level 3 just reposition your cursor on the text and press Alt+Control+3 to change it to level 3.
- If you mistakenly mark text as a heading and it should not be, then select the text and press Control+Shift+N to remove the heading and set the text to the normal document style.
That’s it for this tip. Until next Wednesday, happy computing.