Summary Notes, GTT Vancouver
February 10, 2016
Attendance: Shawn, Matt, Clement, Albert, Betty, Geri, Faye, Carol, Maria, Peg, Victor, Owen, John, Mary and Monty.
Matt started the presentation by slowing down the iPhone speech then went over the basic settings of the iCloud app. Phew, thanks for that Matt.
1. Open Settings and one-finger swipe right until iCloud is found;
2. Double-tap with one finger to open it and it will display the iCloud heading;
3. One-finger swipe right to explore the screen where your Apple ID/iCloud account user name/email address is found first;
4. The next item is the Family Sharing icon. This will display nothing if you are not sharing with others, and will display the name of the account being shared. Note that the credit card assigned to the shared account will be available to all who share it. Restrictions can be placed on it so go forth with care.
5. The next item is called Storage and is followed by the amount of space remaining in the free 5GB offered by Apple, or the remainder of your purchased storage. Items stored there are Backups, Photos, Documents, Contacts, Emails and Calendar entries.
6. Next is iCloud Drive and it will display an on or Off Button. This is a file sharing Cloud based storage system like Dropbox, One Drive etc.
7. The next several items allow you to turn On or Off the specific apps access to iCloud. Each can be customized so explore them to see how you wish to have them saved to iCloud.
8. Note that if Voice Over says the word Button after the On or Off indicator it means that you will have other features to customize once you one-finger double-tap on the item. If it merely says On or Off, then it will alter that state when you one-finger double-tap on it.
9. The Backup item in iCloud is where you can customize the things you wish to have backed up and when that will take place. You may have it done automatically, or manually as you prefer. If your iDevice is indicating that a Backup hasn’t happened for some time you can ask it to Backup Now . Just double-tap on Settings/iCloud/Backup/Backup Now.
10. The Find My iPhone can be used to locate your phone if it’s been lost at home or on the bus, and it can be used to delete all data on the device if stolen. A version of the app is available for other iDevices, and can be used using a PC or Mac from a web page to locate the missing iDevice.
11. The Log Out button at the bottom of the iCloud Settings page if clicked will prompt you to delete or save the items you currently have in iCloud so use it with care.
12. Note that your iCloud and Apple ID user names and passwords are key to you having access to these vital services, so ensure that you have a secure means of storing and accessing this info when needed.
13. The end of the meeting saw the group discussing how to upload Photos to Dropbox as a means of removing them from the iDevice. Also, documents can be stored in Dropbox so that they can be accessed from your iDevice while in meetings etc.
14. Discussion also ensued around the management of the storage on your iDevices generally. If your iDevice is getting short on space you can look at the apps that aren’t being used, the books already read and photos no longer needed on the device with a view to removing them as a strategy to free up space.
15. By double-tapping on Setting/iCloud/Storage/Manage Storage icons you can explore which apps are using all the space on your iDevice. The highest users are usually listed at the top. This will allow you to decide what might no longer be needed so that you can go to those apps and start deleting material.
Question: If one doesn’t want to use iCloud are there other options?
Answers: iTunes can be used to backup your iDevice, and photos may be uploaded to Dropbox and similar Cloud storage services. If iTunes is used then your Backups aren’t in the Cloud but right there in your own computer.
Question: Is iCloud safe to use? Will it mean that Apple now has access to my children’s photos?
Answers: It’s not strictly necessary, however it is convenient to use for Backups and to share resources across your devices.
*Security of Cloud technology is similar to that of Credit and Debit Card transactions, and all other forms of online purchasing.
*Risk always exists, and yet Apple’s inscription systems are thought to be more than adequate.
*Apple does retain a master key to all files stored on their servers and will hand it over to Police Agencies when legally required. The Apple servers are located in the USA and are bound by American laws. They may mine the data for target marketing, so the user is wise to read the agreements before using this product.
*It is most helpful when the user loses a phone and wants to have everything restored to the new one.
*If you don’t want your work email account to be saved on iCloud you can customize many of its features.
*It can be used to keep an eye on what children purchase through Family Sharing etc.
Question: What about Syncronizing? What happens if you delete something from one device, will it disappear from the others as well?
Answers: These types of customizations are available in the iCloud app.
*If the same Apple ID is used by others then it is thought that all saved Contacts etc will be shared.
*iCloud Drive allows you to access folders of photos etc, however the Backup system can only be used to Restore the Backup to the device in question.
*For Family Sharing there is a limit of 6 people who can be added to an account, so that means French Catholic families can’t share as broadly as others.
Question: Are Text Messages also shared through iCloud?
Answer: No, settings are available in the Messages app in Settings that allow sharing between devices.
Resource: The National Braille Press sells a couple of books that are well thought of for those who wish to learn more about their iDevices using Voice Over. They are called iOS 7/8/9 Without The Eye and are written by Jonathan Mosen. They are reasonably priced and come in several different formats. Here is some contact info from his first offering:
iOS 7 WITHOUT THE EYE
Before the break the group was asked if a CCB Chapter can be established provided that at least 6 individuals are willing to become members of the Canadian Council of the Blind. Shawn who has been Coordinating the GTT Vancouver group is already a member of the POCO Youth Chapter, and Clement and Matthew are Volunteer Facilitators so will become Associate Members. Several participants opted to purchase a $10 annual membership so a Chapter was born. Now we need someone to step forward as Co-Coordinator to assist Shawn in that work.
Non-members will always be welcomed, so this doesn’t mean that the meetings are now restricted to only CCB members.
Congratulations and welcome aboard GTT Vancouver.
Albert A. Ruel
CCB Western Coordinator