Hello. This is Gerry Chevalier from the GTT Edmonton Chapter. This weekly blog provides tips that I find useful as a keyboard user of Windows. The information is for Windows10 and Office 365, although many tips still apply to older versions. The tips do not require a screen reader unless specifically noted. Thus, the tips apply whether you are a keyboard user or low vision mouse user. Here is this week’s tip.
Outlook Email – How to Quickly move to Other Folders
While in your email view, you may press Control+Y to bring up a tree view of other email folders that you have created in the past. Arrow up and down the list to the folder you want, and press Enter to open it. Or, you can also use first letter navigation to jump to a folder in the tree view whose name begins with that letter. For example, to quickly get to your Sent items folder, press Control+Y and then press S multiple times until you find Sent items. Then press Enter to open the Sent items folder. Similarly, to open your deleted items folder, press Control+Y, then press D multiple times until you reach deleted items. Then press Enter to open it. To quickly return to your main inbox folder, press Control+Shift+I. To move a message from one folder to another, press Control+Shift+V. Focus is placed in the tree view of folders. Arrow down or press its first letter to choose the destination folder and press Enter to move the message. The folder list is a tree view. If you have subfolders, you may need to arrow down to find the top level folder and then arrow right to open the subfolder. First letter navigation also works to jump to a desired folder but only if the branch of the folder tree that contains the desired folder is open. For example, suppose you have a folder called Math that is a subfolder of School. You can press M to jump to the Math folder but only after you first press S to jump to the School folder and then press right arrow to open the school folder.
Note that the Control+Y tree folder does not offer the ability to create new folders, rename folders, or delete folders. To do these functions you need to press Shift+F6 from the list of messages to focus on the tree view of folders. You navigate this tree as explained above but in this view you are able to press Applications key on any of the folders to obtain functions such as delete or rename.
That’s it for this tip. Until next Wednesday, happy computing.