Hello. This is Gerry Chevalier from the GTT Edmonton Chapter. This weekly blog provides tips that I find useful as a keyboard user of Windows. The information is for Windows10 and Office 365, although many tips still apply to older versions.  The tips do not require a screen reader unless specifically noted. Thus, the tips apply whether you are a keyboard user or low vision mouse user. Here is this week’s tip.

Outlook – Search for Messages

If you want to find an older message which may be in your Sent items or Deleted items, first move to the folder where you believe the message is. Do this with Control+Y to bring up the tree view of folders and then arrow to the folder or press its first letter, and then press Enter to open the folder. Now, to search in that folder, press Control+E. An edit box opens. Type one or more words you believe are in the message such as an email name, a unique word from the subject line or within the message body. Then press TAB several times and you will be in a list of messages where your search text was found.

That’s it for this tip. Until next Wednesday, happy computing.

Hello. This is Gerry Chevalier from the GTT Edmonton Chapter. This weekly blog provides tips that I find useful as a keyboard user of Windows. The information is for Windows10 and Office 365, although many tips still apply to older versions.  The tips do not require a screen reader unless specifically noted. Thus, the tips apply whether you are a keyboard user or low vision mouse user. Here is this week’s tip.

Outlook Email – How to Quickly move to Other Folders

While in your email view, you may press Control+Y to bring up a tree view of other email folders that you have created in the past. Arrow up and down the list to the folder you want, and press Enter to open it. Or, you can also use first letter navigation to jump to a folder in the tree view whose name begins with that letter. For example, to quickly get to your Sent items folder, press Control+Y and then press S multiple times until you find Sent items. Then press Enter to open the Sent items folder. Similarly, to open your deleted items folder, press Control+Y, then press D multiple times until you reach deleted items. Then press Enter to open it. To quickly return to your main inbox folder, press Control+Shift+I. To move a message from one folder to another, press Control+Shift+V. Focus is placed in the tree view of folders. Arrow down or press its first letter to choose the destination folder and press Enter to move the message. The folder list is a tree view. If you have subfolders, you may need to arrow down to find the top level folder and then arrow right to open the subfolder. First letter navigation also works to jump to a desired folder but only if the branch of the folder tree that contains the desired folder is open. For example, suppose you have a folder called Math that is a subfolder of School. You can press M to jump to the Math folder but only after you first press S to jump to the School folder and then press right arrow to open the school folder.

Note that the Control+Y tree folder does not offer the ability to create new folders, rename folders, or delete folders. To do these functions you need to press Shift+F6 from the list of messages to focus on the tree view of folders. You navigate this tree as explained above but in this view you are able to press Applications key on any of the folders to obtain functions such as delete or rename.

That’s it for this tip. Until next Wednesday, happy computing.

Hello. This is Gerry Chevalier from the GTT Edmonton Chapter. This weekly blog provides tips that I find useful as a keyboard user of Windows. The information is for Windows10 and Office 365, although many tips still apply to older versions.  The tips do not require a screen reader unless specifically noted. Thus, the tips apply whether you are a keyboard user or low vision mouse user. Here is this week’s tip.

Outlook Email – How to Disable the Show in Groups  Feature

For keyboard users, the Outlook email feature to group your messages can cause confusion. It allows messages to be grouped by date and when you arrow up and down your message list this may result in messages not appearing that you know should be there. You can collapse or expand the ‘Show in Groups’ by using left or right arrow respectively. On the other hand, you may wish to just disable the Show in Groups feature. To do this, while in your Outlook email, press Alt+V to go to the View Tab of the ribbon. Then, press Tab until you reach the Arrange By submenu. Press Enter to open this submenu and Tab to the Show in Groups checkbox and press space bar if it is checked. This disables the Show in Groups feature for your current email folder. Unfortunately, you will need to do this for each of your email folders.

That’s it for this tip. Until next Wednesday, happy computing.

Hello. This is Gerry Chevalier from the GTT Edmonton Chapter. This weekly blog provides tips that I find useful as a keyboard user of Windows. The information is for Windows10 and Office 365, although many tips still apply to older versions. The tips do not require a screen reader unless specifically noted. Thus, the tips apply whether you are a keyboard user or low vision mouse user. Here is this week’s tip.
Outlook – Creating a Meeting Request
Outlook provides a special type of appointment called a meeting request. It allows you to send a meeting request to several people at the same time and each of them can accept your meeting request which will automatically create an appointment in their Outlook calendar. You will also be informed with an email from each person who accepts your meeting request. Follow these steps to use the keyboard to create a meeting request.
• From any Outlook view, press Control+Shift+Q to start a new meeting request. The meeting request window will open where you can enter your meeting details.
• Type the title of your meeting and press TAB. You will be placed in the “Required” field.
• Type the email addresses of the people you need to attend the meeting. Outlook will auto complete email addresses just as when you are filling in the “To” field of an email. Press TAB after entering all the required emails and you will be placed in the Optional field.
• Type the email addresses of the people who can optionally attend your meeting or just press TAB to leave this field blank.
• TAB through and enter the date and times your meeting will begin and end.
• There is a field to find a meeting room which you can ignore.
• Don’t forget to fill in the Location field because everyone needs to know where to meet, or which teleconference number to dial, or, if it is an online Zoom meeting, you could paste the link to the Zoom meeting room here.
• Then press Alt+S to save the meeting time in your Outlook calendar as well as send it to the Outlook outbox for emailing the request to your recipients.
• Each recipient will receive an email with your Meeting Request. To accept/decline your request they can press the Applications key on the request email in their inbox. A context menu will open allowing them to choose to accept or decline.
• As each person accepts or declines your meeting, you will receive an email notification in your own inbox. These emails are just for information and can be deleted.

Hello. This is Gerry Chevalier from the GTT Edmonton Chapter. This weekly blog provides tips that I find useful as a keyboard user of Windows. The information is for Windows10 and Office 365, although many tips still apply to older versions. The tips do not require a screen reader unless specifically noted. Thus, the tips apply whether you are a keyboard user or low vision mouse user. Here is this week’s tip.
Outlook – Protected Documents on Email Attachments
By default, Windows will protect Office documents that originate from the Internet such as downloaded documents or documents attached to emails. You have probably received an email with an attached Word or Excel document. After saving the attached document and opening it, you notice it has opened in protected view. With a screen reader, you can verify the protected view by reading the screen title line when the document is open. Windows automatically protects documents that originate from the Internet to inhibit malware macros that could be present in the document. However, protecting the document prevents you from editing it, and it may also cause some accessibility issues with screen readers even if you just want to read the document.
If you trust the sender of the document, you can easily turn off the document’s protection.
• With the document open, press Alt+F. This will bring up the list of categories in the document Backstage view. Sometimes, my screen reader tells me the protected document is not open and it is unresponsive to my keyboard. If I Alt+TAB away from the document and Alt+Tab back to it then it unlocks, and I can press Alt+F.
• Arrow down to the Info category of the Backstage view which gives access to the document properties.
• TAB repeatedly through the document properties of the Info category until you reach the “Enable editing” button and press the space bar. This turns off the document’s protected mode so you can edit it.
• Note: If you Tab beyond the Enable Editing button you will find a link to take you to the Trust Centre where you can modify the global protection settings. For example, you could prevent future documents received from the Internet from being automatically protected. However, for safety, I recommend leaving the global protection settings unchanged because it’s safer to have Internet documents protected by default.

Hello. This is Gerry Chevalier from the GTT Edmonton Chapter. This weekly blog provides tips that I find useful as a keyboard user of Windows. The information is for Windows10 and Office 365, although many tips still apply to older versions. The tips do not require a screen reader unless specifically noted. Thus, the tips apply whether you are a keyboard user or low vision mouse user. Here is this week’s tip.
Outlook – How to Save an Attached Document
If you receive an email with one or more attached documents and wish to save the documents, follow these steps:
• From the email message, press Shift+Tab to focus in the email attachments list.
• If there is more than one attachment, arrow left or right to select the document you wish to save. If you wish to save all the attachments press Control+A to select them all.
• Press Control+C to copy the selected attachment(s) to the clipboard.
• Use File Explorer to open the folder where you wish to save the attachment(s).
• Press Control+V to paste the attachment(s) to this folder.
Here’s a second way to save attached documents without using File Explorer.
• From the email message press Shift+Tab to focus in the email attachments list.
• If there is more than one attachment, arrow left or right to select the document you wish to save.
• Press the Applications key or Shift+F10 to open a context menu.
• Arrow down the menu and press Enter on the Save As menu item.
• This opens the Windows Save As dialogue so you can save the attachment.
Note that one of the items in the context menu is to save all attachments so it is not necessary to repeat the above steps for each attachment. If you use the Save All Attachments menu option, you will be placed in a dialogue to confirm and then a second dialogue to select the folder you wish to save all the attachments to.