Hello. This is Gerry Chevalier from the GTT Edmonton Chapter. This weekly blog provides tips that I find useful as a keyboard user of Windows. The information is for Windows10 and Office 365, although many tips still apply to older versions. The tips do not require a screen reader unless specifically noted. Thus, the tips apply whether you are a keyboard user or low vision mouse user. Here is this week’s tip.
Microsoft Office – Search for Ribbon Commands
Navigating ribbons using the keyboard or trying to remember Key Tip sequences to find a command can be frustrating. There is a way to quickly search for a ribbon command:
• Press Alt+Q which opens the Office “Tell Me What You Want To DO” feature. You will be placed in an edit box.
• Type the name of the command you are searching for. For example, maybe you want to insert a table in a Word document, so you might type, “insert table”. Or maybe you want to Empty the Deleted items folder in Outlook, so you might type, “empty deleted”.
• Press the down arrow to find the list of search results and likely the ribbon command you need will be in the list. Simply press Enter on the command to execute it.
You have just executed the ribbon command you need without having to navigate the ribbon! The Alt+Q search feature works for all the Office programs: Excel. Word, Outlook, and Power Point.